VisitOMSVisitOMS Enterprise
VisitOMSHome • Clinic • Telehealth • HybridEI / PI / ABA / OT / PT / STAI Notes & Skills Assistant24/7 Human supportScheduling • EVV • Travel • Reports

Operations software for pediatric therapy and early intervention agencies.

VisitOMS helps agencies reduce travel waste, streamline scheduling and substitutions, stay audit-ready, and support providers with AI-assisted documentation — while owners and admins still have access to live human support when operations get urgent.

Built to lower operating costs — with real human support behind it
Reduce admin friction, payroll leakage, missed coordination, and drive-time inefficiency. When owners need help, VisitOMS support is designed around live human contact — while AI is used where it fits best: helping providers with notes and skills workflow.
AI built into provider workflow — not bolted on as a gimmick
Assist clinicians with faster note drafting, clearer skill phrasing, and more consistent documentation — with provider review still in control before anything is finalized.
Schedule a demoExplore features
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Home + clinic scheduling in the same calendar.
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EVV + travel tracking produce payroll-ready logs.
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AI-assisted provider notes reduce documentation time.
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Skill wording support helps keep entries more consistent.
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Audit-ready reports for visits, cancellations and substitutions.
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Live human support path for owners and admins.
Used by pediatric therapy and early intervention agencies to coordinate home visits, clinic sessions, telehealth, travel, compliance workflows, provider documentation, and operational visibility.
Tip: Pricing + ROI calculator is below — so prospects instantly see value.
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Supported disciplines
Early Intervention (EI)Project Impact (PI)Applied Behavior Analysis (ABA)Occupational Therapy (OT)Physical Therapy (PT)Speech Therapy (ST)
Built for interdisciplinary agencies delivering services at home, in clinic locations, via telehealth, or in hybrid models — with scheduling, EVV, travel intelligence, AI-assisted documentation, reporting, and live support in one workflow.
What owners care about most
Lower operating waste: reduce empty drive time, coordination friction and payroll leakage.
Human support: owners and admins can escalate to real people, not only chatbots.
Better operational control: scheduling, substitutions, EVV, travel and reporting stay connected in one system.
AI assistant inside OPS
AI-assisted provider notes: help providers turn visit context into cleaner, faster draft notes.
Skills support: improve phrasing, consistency and speed when documenting student progress.
Human review stays in control: AI supports the workflow, while providers finalize documentation.
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Smart scheduling
Assign weekly visits, handle cancellations, and manage substitutes — without spreadsheet chaos across home, clinic or telehealth.
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Travel intelligence & mileage savings
Distance-aware suggestions and trip tracking reduce drive time and help produce payroll-ready travel logs.
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EVV, work blocks & compliance reporting
EVV check-in/out, non-visit work time, and audit-ready reports — aligned to payer and internal requirements.
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AI documentation support
Help providers move faster on notes and skills while keeping workflows structured, reviewable and consistent.
Agency owners24/7 human supportCost control

Real operational help for owners and admins — not just another dashboard

VisitOMS is built to help agency leadership reduce coordination waste, control travel and scheduling complexity, improve documentation flow, and keep field operations visible. When something is urgent, the support model is designed around direct human help — while AI is used where it adds value for providers.

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Reduce drive-time waste and schedule friction.
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Get clearer visibility into substitutions and visit flow.
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Support providers with AI where documentation slows them down.
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Keep owner/admin escalation tied to real human support.
Why owners care
Lower overhead pressure
Reduce avoidable operating waste across travel, scheduling gaps, reassignments and admin time.
Human help when it matters
Keep a live support path available for urgent operational needs instead of pushing owners into AI-only support loops.
Better provider workflow
Use AI to reduce provider documentation friction without turning the owner support experience into a bot-first channel.
AI in OPSProvider productivityDocumentation consistency

AI assistance that supports documentation quality — without taking control away from clinicians

In VisitOMS OPS, AI can help providers draft cleaner notes and support skill documentation with better wording and consistency. That means less time spent staring at blank fields, and more time focused on care delivery, parent communication, and schedule flow.

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Useful for fast daily note drafting after visits.
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Helps standardize language across providers.
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Supports skill-related wording and progress entries.
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Fits into existing OPS workflow instead of adding another tool.
Why it matters
Less documentation friction
Reduce repetitive typing and make daily documentation feel lighter for busy field teams.
More consistent records
Encourage clearer note structure and more consistent skill wording across staff.
Stronger operations story
Position VisitOMS as operations software that combines scheduling, compliance, live support and AI-supported provider workflows.
PricingROI estimatorGPS trip tracking + admin savingsEnterprise AI + clinical & billing modulesMigration + training

Pricing & ROI

Compare estimated license costs per plan and calculate rough monthly savings from GPS-supported trip tracking, payroll-ready travel reimbursement visibility, routing efficiency, and reduced admin work. Enterprise adds AI-assisted workflows, advanced clinical intake tooling, and billing-oriented operational modules.

Schedule a demo
Want the $59 Support Program? In the demo form (“Anything else?”) write: Support Program ($59/mo)
Assumptions:providers: 5active children: 50workdays/mo: 20GPS trip + routing modelenterprise AI availablecurrency: USD
Support Program$59/molimited seatsmanual review
Need a low-cost option for a small agency?
If your organization is small and overwhelmed by paperwork (often the owner is both admin + provider), you can request our Support Program. This is a pricing support program (not a separate feature tier), seats are limited, and requests are reviewed manually.
How to request
Click Schedule a demo and in the field “Anything else?” write:
Support Program ($59/mo)
Eligibility: typically up to 3 providers and a standard configuration (no heavy customization).
Typical fit
  • Owner also provides services (provider + admin)
  • Small caseload, heavy scheduling/admin burden
  • Needs fast go-live with minimal overhead
If your team grows beyond the program limits, we’ll transition you to a standard plan.
Note: Support Program availability and exact limits are reviewed per organization.
Schedule a demo
In “Anything else?” write: Support Program ($59/mo)
PlansEstimates use 5 providers & 50 active children/month.
Optional one-time services (outside monthly plans)
Auto package selection
Onboarding package:
(auto: ≤10 → Small, ≤40 → Medium, else Large — based on number of Teachers)
Selected: Small Single program or light customization; clean spreadsheets; quick go-live.
Migration & setup
We migrate your active caseload and providers from spreadsheets or legacy systems, and configure disciplines/domains/skills to match your agency model.
one-time
Package price
$1,399.00
Quote adjusts for data quality and custom workflows.
Live training
Remote live sessions for admins and providers: scheduling, routing, skills, reports, telehealth — plus Q&A and recorded materials for new hires.
one-time
Package price
$1,699.00
Pilot-first is always possible — onboarding is optional.
Include onboarding in ROI
We amortize one-time onboarding into a monthly equivalent so ROI remains comparable.
Onboarding total: $3,098.00
Monthly equivalent: $258.17/mo
Effective monthly cost used in ROI
$258.17/mo
= license ($0.00/mo) + onboarding ($258.17/mo)
This is a rough estimator (not a binding quote). Real savings depend on geography, caseload density, travel reimbursement policies, agency workflow, and selected enterprise modules.
ROI reference plan:
License estimate: $0.00/mo
Use the buttons above to see ROI change by plan.
ROI inputs
GPS trip & mileage savings
payroll-ready travel
Reduced miles/month: 630
Estimated savings: $441.00
Based on routing efficiency + more defensible travel reimbursement visibility.
Admin savings
workflow
Hours saved/month: 50.0
Savings: $1,400.00
Includes reduced scheduling friction, cleaner ops handling, and less manual reconciliation.
Net benefit & ROI
613% ROI
Gross savings: $1,841.00
License cost: $0.00
+ Onboarding (amortized): $258.17
Effective monthly cost: $258.17
Net benefit: $1,582.83
ROI: 613%
Payback (onboarding)~2.0 mo
First-year net$18,994.00
Included across all plansGPS Trip AssistantEnterprise AI + clinical finance stack
GPS Trip Assistant
Travel visibility for teacher movement, payroll support, and more accurate reimbursement logic across all accounts.
Enterprise AI Assistant
AI-assisted notes, documentation support, and smarter clinical workflow help for larger teams with higher documentation volume.
Instruments & Intakes
Enterprise-only clinical intake and assessment workflows for more structured onboarding and evaluation.
Insurance, EVV & Billing
Enterprise-only support for payer-facing workflows, EVV alignment, and billing-oriented operational readiness.
Schedule a demoSee full feature list