VisitOMSVisitOMS Enterprise
VisitOMSHome visits • 0–36 monthsEI / PI / ABA / OT / PT / ST • Compliance-readyAI Notes & Skills Assistant

Features that make home-visit teams faster, calmer, audit-ready — and easier to document.

VisitOMS is built specifically for agencies delivering early childhood services. From scheduling and routing to AI-assisted teacher notes, skill tracking, and compliance reporting — everything is designed to reduce admin burden and keep providers focused on care.

SchedulingRoutingAI notesSkillsReportsSecure portals
Designed for agencies
Mobile-first workflows
built for field work, not desktops.
Compliance without pain
evidence trails + reporting on demand.
AI documentation support
faster notes + clearer skill phrasing.
Operational clarity
admins always know what’s happening.
Schedule a demoBack to Home
AI inside OPSProvider productivityHuman-reviewed

AI assistance that fits real pediatric therapy workflows

VisitOMS doesn’t position AI as a gimmick. It’s there to reduce documentation friction, help providers start notes faster, and improve consistency in skill-related wording — all while keeping final review and accountability with the clinician.

Faster note drafting
Less blank-screen time after visits.
Cleaner skill wording
More consistent language across staff.
Workflow-native
No copy/paste between apps.
Review stays human
Providers finalize what gets saved.
FeatureEI / PI / ABA / OT / PT / STTelehealthSubstitutes

Scheduling & daily operations that actually match field work

Plan weekly visits in minutes, handle cancellations gracefully, and keep every provider on track — even when internet is spotty. VisitOMS is built around real home-visit workflows, not generic calendars.

Weekly planning (fast)
Assign 1-hour slots, detect conflicts, and reuse patterns across future weeks.
Cancellations & replacements
Track original vs substitute teachers, statuses (pending/accepted/rejected), and audit history.
Visit confirmations
Check-in/out, signatures, and structured notes that become part of the evidence trail.
Telehealth support
Mark visits as telehealth and follow discipline duration rules without mileage costs.
Built for real-world home visits (0–36 months) — scheduling, evidence trails, documentation support, and parent-facing clarity.
Visual:workflow previewmobile-first
Visual:workflow previewmobile-first
FeatureRoutingMileageCost logic

Routing, mileage estimates & smarter teacher suggestions

Reduce drive time with distance-aware suggestions. When a default provider is unavailable, VisitOMS can help propose the best alternative based on availability, proximity, and cost logic.

Distance-aware suggestions
Choose replacements using proximity (home address or last known location) + availability checks.
Utilization improvements
Fill gaps cleanly and keep providers productive without burnout scheduling.
Travel cost estimates
Mileage/time estimates support payroll and admin reporting (configurable rules).
Less chaos, more predictability
Clear “busy/available” visibility makes daily ops calmer for admins and providers.
Built for real-world home visits (0–36 months) — scheduling, evidence trails, documentation support, and parent-facing clarity.
FeatureAI notesSkills supportHuman review

AI assistant for teacher notes & skills documentation

VisitOMS adds AI where it actually helps: inside the provider workflow. Draft notes faster, improve consistency in skill wording, and reduce blank-screen friction — while keeping final review in clinician hands.

AI-assisted daily notes
Generate cleaner draft notes from visit context so providers spend less time typing from scratch.
Skill wording support
Help standardize phrasing and progress language across staff without losing clinical nuance.
Workflow-native
Built into OPS workflows instead of forcing teams into a separate AI tool or copy/paste process.
Review stays with providers
AI assists speed and consistency, while the clinician remains responsible for final documentation.
Built for real-world home visits (0–36 months) — scheduling, evidence trails, documentation support, and parent-facing clarity.
Visual:workflow previewmobile-first
Visual:workflow previewmobile-first
FeatureSkillsDomainsHistory

Skills, baselines & progress tracking (0–36 months)

Structured skill tracking designed for early childhood services. Capture baselines, track changes with notes, and generate domain-based summaries that both funders and families can understand.

Baseline-first workflow
Set baseline skills per domain, then add post-baseline skills without clutter.
Status history with notes
Every change is tracked — who changed it, when, and the context behind it.
Multi-discipline friendly
EI/PI/ABA/OT/PT/ST workflows supported through discipline + domain templates.
Substitute-aware tracking
Preserve the primary teacher while logging substitute evaluations cleanly.
Built for real-world home visits (0–36 months) — scheduling, evidence trails, documentation support, and parent-facing clarity.
FeatureReportsAudit trailExports

Compliance-ready reporting that doesn’t feel like paperwork

Turn daily work into audit-friendly output automatically. Generate monthly and longer-period progress reports with structured evidence, saving hours of admin time every week.

Progress reports
Clear period-based reporting with goals and achievement text where applicable.
Objective time & logs
Rules-driven calculations (per discipline) for consistent, defensible numbers.
Evidence trails
Visits, notes, signatures, documents, and skill history connect into one story.
Admin visibility
Filter by teacher/student/date/status and drill into details with confidence.
Built for real-world home visits (0–36 months) — scheduling, evidence trails, documentation support, and parent-facing clarity.
Visual:workflow previewmobile-first
Visual:workflow previewmobile-first
FeatureSecurityRolesOrg isolation

Secure portals for admins, providers, and parents

Role-based access built for sensitive child data. Each organization is isolated, permissions are strict, and everything important can be logged and reviewed when needed.

Role-based access control
Admin/Teacher/Parent portals — each sees only what they should.
Secure documents
Organization-scoped storage with controlled upload/download behavior.
Audit logs
Critical actions can be tracked for accountability and compliance needs.
Session safety
Revocable sessions and practical safeguards designed for real agencies.
Built for real-world home visits (0–36 months) — scheduling, evidence trails, documentation support, and parent-facing clarity.
FeatureMessagingPayrollTraining

Pro & Enterprise: messaging, training, payroll rules, and more

When you scale, the “last mile” matters: internal communication, training workflows, and consistent payroll logic. VisitOMS supports advanced modules without turning your process into a maze.

In-app messaging
Admin ↔ providers ↔ parents communication (Viber-like), documented and searchable.
Teacher training stages
Shadow/supervised workflows + mentor mapping for structured onboarding.
Payroll rules engine
Objective time logic, travel policies, discipline durations, and configurable settings.
Templates & scalability
Multi-discipline templates and organization-level controls for consistent execution.
Built for real-world home visits (0–36 months) — scheduling, evidence trails, documentation support, and parent-facing clarity.
Visual:workflow previewmobile-first
Ready when you are30 minutesROI estimateQ&A
Want to see your workflow inside VisitOMS?
We’ll tailor the demo to your programs (EI/PI/ABA/OT/PT/ST), team size, reporting requirements, and AI documentation goals — and show how scheduling + compliance can finally feel simple.
Schedule a demoAffiliate program
Note: Add images pic1.png…pic7.png into /public to replace placeholders.